Registrar

The Spring 2024 schedule is located on GMercyU’s Colleague Self-Service.

You can log into Colleague Self-Service by clicking on the  icon. Visitors can also view all available course schedule information via Colleague Self-Service without using a log on and password by clicking here.

All students should check out the Spring 2024 Online Registration Guide (PDF) for registration dates. Your registration date is based upon your class level. To determine your class level, please log into Self Service and download your Unofficial Transcript. Look at the “Total Credits” column. Total credits include transfer credits earned at another institution and credits earned at Gwynedd. Do not take into account any credits that you are currently enrolled in as they do not factor into your class level.

Class Level breakdown:

• Seniors have 90 or more Total credits
• Juniors have 60-89 Total credits
• Sophomores have 30-59 Total credits
• First Year students have 1-29 Total credits

Make sure to use the Registration Checklist and read the instructions on how to register for classes (PDF) or watch a video on how to register for classes (video).

Here are a few of the most important things to know about Colleague registration:

1. Advisor approval must happen prior to registration. It is required to meet with your advisor prior to registration and it is vital that your advisor approves all of your courses before registration opens. Students can drop/add sections of the same course without additional advisor approval though.
   
   
2. Pre-requisites and Co-requisites are in the system and will stop you from registering if you do not meet the criteria (which is clearly defined in the Course Catalog). If you are currently enrolled in a course that is listed as a pre- or co-requisite, the system will allow you to register (assuming you will pass the course). Double check pre-requisites and co-requisistes prior to registration as they may be updated.
   
   
3. There is a waitlist for sections in Term programs! If a course is closed the system will ask if you would like to go on the waitlist for that section or chose another section. You can be on multiple waitlists for the same course. The waitlist will close prior to the first day of classes. At that time you will only be able to enroll in open sections via Colleague Self-Service. If a course is closed you will have to discuss your options with your advisor. The Registrar's Office cannot enroll you into a closed section without advisor and Dean approval.
   
   
4. As always, you must resolve your holds prior to registration.

Registration reminder: Students in Term programs are not permitted to register for courses in the Non-Term location and vice versa. You can filter by "Location" (Main Campus or Non-Term) when searching for sections in the Course Catalog.

Click here for written instructions (PDF) and here for a video on how to register new students via Colleague Self-Service.

Check the Registrar's Office PORTAL page for the Advisor FAQ document.

Fall 2023 Final Exam Schedule - The final exam schedule applies to Term (day courses only) for which there is a required final exam. Final exams are scheduled beginning Tuesday, December 12th and ending on Saturday, December 16th. Evening undergraduate classes have their final exam the same night and time as class during finals week, except for Monday evening classes. Monday evening classes will have their exam on Friday, December 15th at the same time as your class. Contact your instructor for updates and/or conflicts.

Note: Changes made to days, times or room are highlighted in yellow.

View the Academic Calendar here.

View the Undergraduate & Graduate catalogs on our Publications page.

IMPORTANT NOTICE TO STUDENTS ABOUT FERPA (PDF) - The Family Educational Rights and Privacy Act of 1974 [FERPA] is intended to protect the privacy of a student's educational records, to establish the rights of students to inspect and review their education records and to provide guideline for the correction of inaccurate or misleading data through informal or formal hearings. To fulfill basic requirements for compliance with the Act, each institution must inform each student of his/her right to prevent disclosure of personally identifiable information.

The following information is considered “directory” information: name (legal and chosen), address (including telephone number and GMercyU email address), dates of attendance, student identification number, full or part-time status, class level, fields of study, degrees conferred (including dates), honors and awards, date and place of birth, photograph, and participation in officially recognized University activities and athletics.

Under the provisions of FERPA, currently enrolled students may withhold disclosure of such information. To prevent disclosure, written notification must be received by the Office of the Registrar by the end of the Drop/Add period during the fall or spring semesters (see Academic calendar for specific dates) and will remain in effect until rescinded in writing. Any requests made from non-institutional persons or organizations will be refused. Students who do not want their directory information released to a third party must fill out the FERPA No Disclosure form (online form).

Please do not hesitate to contact the Registrar, Joanna V. Raudenbush, at (raudenbush.j@gmercyu.edu) if you have questions about FERPA.  

Students and parents with questions, please review the Department of Education guide to FERPA.

Faculty and staff with questions, please review the FAQs on the Registrar's PORTAL page.

 

Students:  in order to release your educational or financial information to a third party, you must complete one of the following FERPA release forms.

Educational records: In order for GMercyU to speak with your parents or other concerned parties about your educational record (attendance, grades, course assignments, etc), you will need to complete a FERPA Release Form and email it to the University representative who will be releasing your information. This form does not replace the Enrollment Verification or Degree Completion request forms listed below.

Financial Aid and University bill: In order for GMercyU to speak with your parents or other concerned parties about your financial aid or your University bill, you will need to complete a FERPA Consent Form with the respective office. The consent form also will be enclosed in your financial aid award packet. Students who would like to mail their grade report at the end of each semester to their parent or employer may do so via Self-Service.

Students may now print their own grade reports via Colleague Self-Service. Follow these directions (PDF) to print your grade report.

For more information on FERPA, see the U.S. Department of Education website at www2.ed.gov.

Transcripts could take 2-3 business days to process. Transcripts are not processed when the University is closed.

How to order your transcript:

• Online via the National Student Clearinghouse with a credit card, click here. Students may have their official transcripts sent through the USPS or electronically when ordering through the National Student Clearinghouse.

Fax and email requests will no longer be accepted. Contact the Registrar's Office if you cannot order your transcript online.

Note: name changes will not be processed using the transcript form. If you need to change your name, you must do so by filling out the Change of Name/Address form (see Forms section below) and by providing the appropriate documentation.

Transcripts will not be processed if your financial obligations to the University have not been satisfied. Transcript requests for students with financial holds will be held for up to 30 days and then canceled. The student will have to re-submit the request at that time. It is the responsibility of the student to inform the Registrar’s Office if the student has resolved a financial obligation after sending in a transcript request.

Online Forms (sent directly to staff in the Registrar's Office):

Change of Name*/Address form - *change of name also requires a copy of a social security card. Please upload a copy of the required legal document with your request.
Degree Completion Letter form - requests usually take 2-3 business days to process
Enrollment Verification form - verification requests will take 4-5 business days to process

The following forms can be emailed to registrarpaperwork@gmercyu.edu.

To ensure that we can provide you with what you need, please be sure to:

1. Download the form, save it to your computer, and open it with Adobe Reader. Use this link to download Adobe Reader: https://get.adobe.com/reader/
2. Complete and sign the form.
   Email the form as an attachment to the next person on the list to be signed.
3. Once all signatures have been obtained, email as an attachment to the respective office listed on the form.

Add/Drop form (writable PDF)
Addition of Chosen Name Form (writable PDF) see Chosen Name FAQs here
Change of Major/Minor form (writable PDF)
Course off Campus form (writable PDF)
Course Registration form (writable PDF)
Course Withdrawal form (writable PDF)
University Withdrawal form (writable PDF)

Faculty initiated forms can be found on the Registrar's Office PORTAL page.

Incomplete Grade Contract (writable PDF) - faculty keep the completed form
Incomplete Grade Extension (writable PDF) - send to registrarpaperwork@gmercyu.edu email address

Click here for a video on how to view your class roster, enter attendance and grades via Colleague Self-Service.

If you are expecting to graduate, you will need to submit a graduation application. Check out the 2023-2024 Graduation Information (PDF) document for more details and deadline information.

Please note that our graduation application process has changed. The application can be found under the "Graduation Overview" tile on Colleague Self-Service. You can access Colleague Self-Service through the portal by clicking on the  icon.

Contact Jennifer Mellon, Associate Registrar, for questions about Term programs, including the 2nd degree accelerated Nursing programs at mellon.j@gmercyu.edu.

Contact Kathleen (Welsh) Lang, Associate Registrar for Non-Term Programs, for questions about Non-Term programs at lang.k@gmercyu.edu.

If you submit the graduation application but are ineligible to graduate, then you must re-submit this form the next term in which you become eligible. The Registrar's Office will not forward your application from one semester to the next.

Gwynedd Mercy University has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The Clearinghouse verification services will enable you to instantly verify your academic credentials when you may be applying for a job opportunity, graduate school or a product/service that requires proof of degree in order to qualify.

Act 45 of 2007 (24 P.S. §12-1205.5) amended Act 48 for school leaders in certain school board approved positions. If you are officially board approved in one of the positions listed below, you are required to earn 180 professional development hours or six credits in a five year period by participating in PA Inspired Leadership (PIL)-approved events. You can only earn Act 45 PIL hours/credits by completing courses offered by PA Inspired Leadership institutions or by completing PDE-approved courses offered by other providers.

The Pennsylvania Department of Education requires all active school and system leaders employed in the following positions: principal, assistant or vice principal, superintendent, assistant superintendent, intermediate unit executive director, intermediate unit assistant director, or director of an area vocational-technical school, to submit six credits of ACT 45 credits within a five year period.

In order for the Registrar’s Office to submit ACT 45 credits, students must submit the request below. Gwynedd Mercy University will submit only the courses that fulfill this requirement. No more than six credits will be submitted and they will be submitted in the order that they are received. Those submitted beyond the six credits will not be processed. Courses taken for AUDIT will not be sent to the PA Department of Education.

Act 45 Credit Form (online form)

For more information on ACT 45 and the PA Inspired Leaders program, click here.

"Act 48 requires persons holding Pennsylvania professional educator certification to complete 6 credits of collegiate study, every five years to maintain active status".

If you would like your GMercyU education courses (since January 2000) submitted to the Department of Education, please complete and submit the form below. No more than 6 credits can be accepted and they will be accepted in the order that they are received. If you submit more than six, the rest will not be processed. Courses taken for AUDIT will not be accepted. If you have a financial hold on your GMercyU account, we will not be able to submit your courses.

Act 48 Record Form (online forms)